January Planning Meeting

The organising committee met on 15th January with Adrian, Charlie, Colin, Steve, Dee, Nigel and Jo in attendance. Lots of items were discussed, including:

Site Safety. The fencing and lighting is all in hand, and will be improved this year to ensure continued safety. We have once again booked a professional security firm for the After Dark event, and First Aid cover has been arranged for both day and night.

Equipment purchases. We agreed to buy a selection of gazebos, tables and chairs to use for this and future events.

Food Vendors. We will once again have a wide variety of hot food both day and night. Keep an eye on our Facebook page for full details being announced in due course. We can confirm the following types of stall will be in attendance: Fish & Chips, Ice Cream, Pancakes, Burgers, Sausages, Sweets, Mexican, Pizza and Noodles.

Stalls. Applications from a range of stallholders are coming in thick and fast and we will have a selection of community, commercial and charity stalls. If you would like an application form for your group please email: info@creechpartyinthepark.com

After Dark Tickets. Adult and teen tickets will go up slightly this year, but child tickets will remain the same price. Tickets will go on sale in the Spring and will be advertised around the village first, and then on Facebook and the website. Prices as follows and no child/teen tickets will be issued without appropriate number of accompanying adult tickets.

  • Adult (18+) – £6
  • Teen (13-17) – £4
  • Child (5-12) – £1
  • Under 5’s – FREE

Bar and Gin Bar. Licence is secured for the event thanks to committee members Steve and Claire holding personal licences for the event. Exciting news is that we plan to have a special Gin Bar at the event this year. Look out for posts on Facebook soon asking for your favourite gin recommendations.

Recycling & Rubbish. Viridor is booked to take away our waste on the Sunday. We will once again use fully compostable cups at the bar. We are looking at how we can improve recycling on site as despite signage recycling/rubbish always seem to end up in the same bins – meaning a lot of manual sorting out by volunteers the next day – not a pleasant job! If anyone has any ideas please let us know.

Bands. Thank you for the suggestions on Facebook for bands. We have our headline band booked and are currently checking availability of others and will announce full lineup ASAP.

Fish and Chip lunch. Some of the proceeds from PIP will be used on Friday 18 January to give local over 60s a free lunch at the village hall. This is the 3rd year PIP has funded this. Full write up of this years event will be published after Friday.

Somerset Day. After the success of the clean up day last year we are hoping to do a similar event to coincide with Somerset Day on 11th May. Save the date and we will announce more details in due course.

Somerset Wood Project. We discussed donating funds for this project which plants trees in honor of fallen soldiers from the Parish. Agreed we will help. Full details will be posted in a later article.

Volunteers. As usual we need volunteers for before, during and after the event. We are currently putting together a list of specific jobs that need doing and will publish this ASAP.

If you would like to get involved in this event please let us know on info@creechpartyinthepark.com

Cost of Party in the Park 2016 ?

The cost to put on Party in the Park is significant – this year is has cost just over £6000!

EVENING Entertainment

The biggest expense in organising Creech Party in the Park is the Afterdark event.  This year we have 2 bands – 11 piece pop and funk band Groove-a-licious (who entertained us in 2014), plus guitar duo Levi and the Bean as support act. We also have to book the DJ for the kids disco.

groovilivious in 2014

Free stuff

We wanted to put on a bigger and better daytime event this year and provide as much as possible free of charge (or heavily subsidised). So this year you can enjoy the following all free:

There is other free stuff going on too, such as junk modelling and puppet shows, however the above have all been paid for with PIP funds.

We have also subsidised the Laser Clay Shooting with Exeter Segways (adults only) so this will only cost £3 and the price for Bungee Trampolines with Octopus Events will also be capped to £3.

snake

Essential but boring

There is a long list of equipment and services we HAVE to have to run the event, which all cost.  For example:

  • Generators, lighting, electrics
  • Professional evening security
  • Portable toilets
  • Marquee
  • Licence fee for event and raffle tickets
  • PA Equipment
  • Emptying of septic tank

Everything else

There is of course a whole load of little purchases that all add up, including things like: printing posters/flyers/banners, wristband tickets, zip ties, spray paint (to mark out pitches), cleaning products, bin bags, trophies, domain registration – and much more!

How do we fund it all?

We're Eco have supported us every year

Raffle table in 2015

Baptist Church lend us tables and chairs each year

Gillards Transport have supported us since 2014

Straw bales courtesy of David House of Tetton Farm

Lorry stage courtesy of Gillards Transport

 

The bulk of our income is from the sale of tickets.  We keep the Afterdark tickets as cheap as possible as we want everyone to be able to afford to come.

The next biggest cash generator is the profit the bar makes – this is never guaranteed though so in the event of bad weather this could wipe out any profit. This is why we ask you to NOT bring in your own drinks – the bar is cheap (£2.50 a double and £10 for a bottle of Prosecco this year – bargain!) – so please use it to support PIP to run in the future.

Our raffle also brings in some cash for us and we want to once again thank all of our kind donations from local businesses that enable us to offer some great prizes.  This year the prizes total nearly £1300 so please buy a ticket or two off the yellow army of volunteers! Top Prize is a Vitamix worth £400, then a hot air baloon ride for 2, followed by £100 cash. Check out our sponsorship page for the full list of prizes.

In addition to raffle prizes, some local businesses have been incredibly generous in giving us cash donations – and huge thanks goes to WJ, IDN and Redrow for supporting us this year.

Many businesses have also given us free or discounted services – which again makes a huge difference to our finances – please look at the full supporters list to see who has helped this year.

We also get pitch fee money from all the stallholders and food providers.

In addition to all the above we have some very committed and talented volunteers who have skills in project management, IT, web, design, finance and lots more that really helps when running our event – thank you team!

We hope you will support our event this year and ensure it happens next year by buying a raffle ticket, using the bar and most importantly happy a good time!

Food Stalls at Party in the Park

We hope you are feeling hungry on the 9 July, because we have some tasty food stalls attending with some great food on offer, both day and night. Whether you fancy a burger, curry, fish and chips or a simple sandwich we have it covered.  You wont be short of a sweet treat or two either with lots of chocolate, sweets, cakes and ice cream available.

 

Alfies Ices – We’ve ordered sun so make sure you cool down with some ice creams and lollies. Day and evening.

Barry the Baker – lots of lovely sweet and savoury offerings including sandwiches, pasties and cakes. Day and evening.

Cylon Curry will be at our event for the first time. The chefs are native Sri Lankans with vast experience in event catering. Ceylon Curry House is renowned for its bhaji starters, chicken curry, lamb curry, vegetable curry and seafood curry. Day and evening.

LayzRicks Fish and Chips will be in attendance this year.  A regular site in the Village Hall car park on a Thursday night, locals may be familiar with their yummy food. Day and evening.

Ruishton FC are doing the BBQ this year.  With mouthwatering burgers supplied by Pynes it promises to be delicious high quality food. Day and evening.

Candyfloss and soft drinks – the Party in the Park organisers and volunteers will be manning this stall to raise funds for next years event! Day time only.

Pre-School will be running the main refreshments tent in the daytime and will be selling a range of hot and cold drinks and some mouthwatering cakes. Daytime only.

Chocolate Kisses are back again this year with their range of chocolate products.  Daytime only.

Emma’s Occasions will be offering lots of sweet treats including crepes, popcorn and candyfloss.  Evening only.

Cakes by Juliet will be offering homemade cakes.  Daytime only.

Bring Joy Foundation will be selling cakes to raise funds for their charity. Daytime only.

Melly’s Bakes will be selling homemade cakes. Daytime only.

Creech Bake Off Competition

Can you be our star baker?  We are holding our very own Creech Bake Off competition this year.  The cooking contest will be for all age groups and we have some fantastic prizes.

bake off competition flyer

Huge thankyou to Bev Jane and her 9 year old daughter Issy for all their hard work organising this event.

The Competition

The competition is open to everyone.  We want to see your Space Themed creations.  They can be anything edible. Cakes, biscuits, cupcakes, sweet or savoury, big or small – everything is eligible as long as it is edible! Your entry needs to have been baked by your own fair hands and fit in with our space theme.

Please bring your culinary creations to the main marquee on the field from 12pm. They will be put on display for the public to vote (by looks alone) for their favourite.  The bakes with the most votes will be tasted and ranked by the judges.

The judging will take place at 2.30pm and winners announced at around 3pm – listen out for announcements.

If you are unsure where to go or have any queries ask one of our yellow t-shirt helpers.

There will be three age categories:

  • Under 11s
  • Under 18s
  • Adult

We look forward to what we hope will be the first of many Creech Bake Offs!

The Prizes

We have some fab prizes:

  • £50 Lakeland vouchers
  • Zorbing experience
  • Family entry to @Bristol/Planitarium

The Judges

  • Bev & Issy Jane
  • Jane Birch – an accomplished baker
  • Karen Miller – a professional cake maker
  • Sue Burrows –  a professional cake maker
  • A member of the Parish Council (TBC)
  • A PIP Committee member (TBC)